Last updated: March 18, 2026. Please read these terms carefully before using StudioFlare.
This Terms of Service agreement ("Agreement") is a legally binding contract between you ("you," "your," or "Subscriber") and StudioFlare ("we," "us," or "our"), the operator of the StudioFlare studio management platform accessible at studioflare.io and all associated subdomains (collectively, the "Service" or "Platform").
By registering for an account, accessing, or using the Service in any manner, you acknowledge that you have read, understood, and agree to be bound by this Agreement in its entirety, as well as our Privacy Policy, which is incorporated herein by reference. If you are entering into this Agreement on behalf of a business or other legal entity, you represent that you have the authority to bind that entity to these terms.
If you do not agree to these terms, you must not access or use the Service.
Subject to your compliance with this Agreement and timely payment of all applicable fees, StudioFlare grants you a limited, non-exclusive, non-transferable, non-sublicensable, revocable license to access and use the Platform solely for your internal business operations — specifically, the management of your studio's classes, registrations, students, and related administrative functions.
This license does not include the right to: resell or sublicense access to the Service; create derivative works based on the Service; use the Service to build a competing product; or access the Service by any means other than the interfaces we provide. All rights not expressly granted herein are reserved by StudioFlare.
New studio accounts receive a 14-day free trial period, during which all features of the selected plan are available at no charge. No credit card is required to start a trial. At the conclusion of the trial period, your account will be restricted until a paid subscription is activated. We reserve the right to modify the duration or terms of the trial period at any time without notice.
We reserve the right to add, modify, suspend, or discontinue any feature or portion of the Service at any time, with or without notice. We are not liable to you or any third party for any such modification, suspension, or discontinuation of the Service or any feature thereof.
Paid subscription plans are billed on a monthly basis. By activating a paid plan, you authorize StudioFlare to charge your designated payment method on a recurring monthly basis until you cancel. All pricing is displayed at the time of subscription and is subject to change with at least 30 days' prior written notice. Continued use of the Service after a price change constitutes acceptance of the new pricing.
Certain features — including but not limited to SMS messaging and per-student add-on fees — are billed based on actual usage ("Metered Charges"). You authorize StudioFlare to charge your saved payment method for all Metered Charges incurred during a billing cycle. Usage-based fees are non-refundable.
All subscription payments are processed by Stripe, Inc. on our behalf. By providing payment information, you agree to Stripe's Terms of Service. StudioFlare does not store full credit card numbers. For payment issues or chargebacks, you agree to resolve disputes directly with StudioFlare before initiating a chargeback with your card issuer.
StudioFlare enables you to collect tuition and registration payments from your students and their families via Stripe Connect. StudioFlare is not a payment processor or financial institution. We do not hold, access, or control funds collected from your students. Your use of Stripe Connect is governed by the Stripe Connected Account Agreement. You are solely responsible for compliance with all applicable laws related to payment collection, tax obligations, and financial record-keeping.
All subscription fees paid to StudioFlare are non-refundable unless otherwise required by applicable law. Refunds for payments collected from your students through the platform are governed by your own studio refund policy; StudioFlare is not a party to those transactions.
If payment is not received when due, we may suspend or terminate your access to the Service without further notice. Restoration of a suspended account may be subject to a reactivation fee. Any outstanding balance remains due and payable notwithstanding suspension or termination.
You must provide accurate, complete, and current information when creating your account. You agree to keep this information up to date. Providing false or misleading information is a material breach of this Agreement and may result in immediate termination of your account.
You are solely responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account. You agree to notify us immediately at [email protected] if you become aware of any unauthorized access to or use of your account. StudioFlare is not liable for any loss or damage arising from your failure to protect your credentials or from unauthorized access to your account.
Each subscription is for a single studio location. Operating multiple studios from a single account without authorization from StudioFlare is prohibited. Contact us to discuss multi-location pricing.
You agree not to use the Service to:
We reserve the right to investigate suspected violations and to take any action we deem appropriate, including removal of content and termination of accounts, without notice or liability.
You retain full ownership of all data you submit to the Service, including your students' information, class schedules, payment records, and any other content you input ("Your Data"). You grant StudioFlare a limited, non-exclusive, non-transferable license to process, store, and use Your Data solely for the purpose of providing and improving the Service.
You are solely responsible for the accuracy, legality, and appropriateness of Your Data. You represent and warrant that you have all necessary rights and consents to upload and process Your Data through the Service, including consent from your students and their guardians where required by applicable law (including COPPA and applicable state laws).
We implement industry-standard technical and administrative safeguards to protect Your Data. However, no method of electronic storage or transmission is 100% secure. You acknowledge and agree that StudioFlare cannot guarantee the absolute security of Your Data and is not liable for any unauthorized access, disclosure, loss, or corruption of Your Data.
StudioFlare does not guarantee against data loss. While we perform regular backups as part of our infrastructure operations, we make no representation that backups will always be available or complete. You are strongly encouraged to maintain your own independent records of critical data. StudioFlare shall not be liable for any loss, corruption, or unavailability of Your Data, for any reason whatsoever.
Upon termination of your account, we will retain Your Data for up to 15 days to allow for data export, after which it may be permanently deleted. We are not obligated to retain Your Data beyond this period.
StudioFlare may collect, use, and share aggregated, anonymized data derived from your use of the Service (e.g., usage patterns, feature adoption rates) for business analytics and product improvement purposes. Such aggregated data will not identify you or your students individually.
The Service integrates with or relies upon third-party services including, without limitation: Stripe (payments), Twilio (SMS), Cloudflare (security and infrastructure), Resend (email delivery), and DigitalOcean (hosting). Your use of such third-party services is subject to their respective terms of service and privacy policies. StudioFlare is not responsible for the availability, accuracy, security practices, or conduct of any third-party service provider.
If a third-party service becomes unavailable or causes a degradation in Service functionality, StudioFlare shall not be liable for any resulting impact on your operations. Integration with third-party services may change or be discontinued at any time.
We strive to maintain high availability of the Service but do not guarantee uninterrupted access. The Service may be temporarily unavailable due to:
StudioFlare does not offer any service level guarantees or uptime warranties. Scheduled or unscheduled downtime does not entitle you to any credit, refund, or compensation of any kind.
THE SERVICE IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS, WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, STUDIOFLARE EXPRESSLY DISCLAIMS ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO:
Your use of the Service is entirely at your own risk. No advice or information, whether oral or written, obtained from StudioFlare or through the Service shall create any warranty not expressly stated in this Agreement.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, STUDIOFLARE AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, LICENSORS, AND SERVICE PROVIDERS SHALL NOT BE LIABLE FOR ANY:
IN NO EVENT SHALL STUDIOFLARE'S TOTAL CUMULATIVE LIABILITY TO YOU EXCEED THE GREATER OF: (A) THE TOTAL SUBSCRIPTION FEES PAID BY YOU TO STUDIOFLARE IN THE THREE (3) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR (B) ONE HUNDRED U.S. DOLLARS ($100.00).
The limitations in this section apply regardless of the theory of liability — whether based in contract, tort, negligence, strict liability, or otherwise — even if StudioFlare has been advised of the possibility of such damages.
Some jurisdictions do not allow the exclusion or limitation of certain damages, so some of the above limitations may not apply to you. In such jurisdictions, StudioFlare's liability shall be limited to the maximum extent permitted by law.
You agree to defend, indemnify, and hold harmless StudioFlare, its affiliates, officers, directors, employees, agents, and service providers from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses, or fees (including reasonable attorneys' fees) arising out of or relating to:
You may cancel your subscription at any time through your account's billing settings or by contacting [email protected]. Cancellation takes effect at the end of the current billing period. No refunds are issued for partial months.
We may suspend or terminate your account at any time, with or without cause, with or without notice, including for violation of this Agreement, non-payment, or any conduct we determine is harmful to the platform or other users. Upon termination, your license to use the Service immediately terminates.
Upon termination of your account for any reason: (a) your access to the Service immediately ceases; (b) any outstanding fees become immediately due and payable; and (c) provisions of this Agreement that by their nature should survive termination — including Sections 9, 10, 11, 13, and 14 — shall continue in full force and effect.
We reserve the right to modify this Agreement at any time. When we make material changes, we will update the "Last updated" date at the top of this page and, where feasible, notify you via email or an in-app notice. Your continued use of the Service after any changes constitutes your acceptance of the updated terms. If you do not agree to the revised terms, you must stop using the Service and cancel your subscription.
This Agreement shall be governed by and construed in accordance with the laws of the State of Florida, United States, without regard to its conflict of law provisions. Any dispute arising under or relating to this Agreement shall be resolved exclusively in the state or federal courts located in Florida, and you consent to the personal jurisdiction of such courts.
You agree that any claim or cause of action arising from your use of the Service must be filed within one (1) year after such claim or cause of action arose, or it will be forever barred.
If any provision of this Agreement is found to be unenforceable or invalid under applicable law, that provision shall be modified to the minimum extent necessary to make it enforceable, and the remaining provisions shall remain in full force and effect.
If you have questions about these Terms of Service, please contact us:
StudioFlare
Email: [email protected]